Statutory accounting • Ukrainian localization • ERP implementation
As part of a large-scale international implementation, the CBPM Service team deployed a separate Business Central database for Ukraine and launched full statutory accounting, including procurement, goods receipts, fixed assets, depreciation, HR, and payroll. In addition, we implemented client-bank integration, serial and weight-based tracking in procurement, adapted print forms, and automated intercompany document exchange between the Spanish and Ukrainian databases.
Implemented using the international Business Central configuration, without relying on a local accounting system.
Implemented through a custom solution in accordance with Ukrainian legislation.
Implemented using Microsoft-based functionality through integration with the Checkbox software fiscal cash register (PRRO).
The client operates across several countries, with each location functioning as a separate operational environment. A dedicated Business Central database had been deployed for Ukraine, but it remained empty — with no configured accounting processes, HR module, integrations, or document workflow. In practice, the legal entity existed, but full accounting was not being maintained in the system.
A key requirement was to configure and populate a dedicated Business Central database for Ukraine, taking into account local business processes and its future interaction with the group’s Spanish database.
It was critical for the client to launch statutory accounting in accordance with Ukrainian localization requirements, including the national chart of accounts, VAT, procurement, goods receipts, fixed assets, and depreciation.
A complete HR module had to be configured, including employee onboarding and termination, payroll calculation, statutory reporting, and export of payroll payment statements.
A separate requirement was to migrate and adapt customizations from the Spanish database, including serial number and weight-based tracking in procurement in line with the specific requirements of the jewelry business.
The system had to automatically transfer item cards from the Spanish database to the Ukrainian database and create purchase transactions in Ukraine when a sale was recorded in Spain, without manual duplication of operations.
The project was completed in two and a half months, within a timeline and budget comparable to common market practice for companies of this scale. This required clear prioritization of tasks and the most efficient possible use of standard Business Central functionality.
The approach was based on maximizing the use of standard Business Central functionality for core accounting processes and focusing customization only on areas where industry-specific or intercompany requirements objectively required it. The separate Ukrainian database functions as an independent statutory accounting environment while remaining part of the group’s shared architecture through item synchronization and automated document exchanges with the Spanish database.
◻ A separate Business Central database for Ukraine was created and configured in accordance with Ukrainian localization requirements.
◻ Statutory accounting was launched, including procurement, goods receipts, fixed assets, and depreciation.
◻ Client-bank integration and payroll payment statement exports were configured.
◻ After launch, the trial balance was reconciled, and the company transitioned to maintaining its accounting in the system.
◻ The LS Central retail module was deployed and configured on top of Business Central.
◻ Integration with Checkbox (PRRO) was implemented for fiscalization of cash register operations.
◻ Ukrainian statutory limits on cash payments were incorporated.
◻ User-friendly workstations were configured for cashiers and sales associates.
The complete HR cycle was configured, including employee onboarding and termination, as well as payroll calculation. Payroll payment statement export was implemented, eliminating the need to prepare documents manually and reducing the risk of errors in payroll calculations.
The transfer of item cards from the Spanish database to the Ukrainian database was configured. Intercompany document exchange was implemented: a sale in the Spanish database automatically creates a purchase transaction in the Ukrainian database. This is a key structural element that connects the two databases within the group’s unified accounting flow.
Core accounting processes were covered by standard functionality: procurement, goods receipts, fixed assets, HR, and payroll.
Customizations were implemented where standard functionality did not meet the requirements: serial numbers and weight-based tracking in procurement, as well as adapted print forms.
Item card integration and intercompany document exchange were implemented between the databases.
Almost all functionality was implemented as custom development: integration with Checkbox (PRRO), support for statutory cash payment limits, dedicated interfaces and workstations for cashiers, and acquiring integration.
Customizations for serial number and weight-based tracking, originally implemented in the Spanish database for jewelry products, were migrated and adapted for the Ukrainian environment. Full procurement accounting by serial number and weight parameters was implemented, following the same logic used in the Spanish database.
One of the key factors in successfully completing the project within the four-month timeframe was the client’s appointment of a responsible project manager with decision-making authority, while a top executive joined as project sponsor and participated in monthly coordination meetings. This made it possible to maintain efficient communication, resolve issues in a timely manner, and control task execution without delays or the need for escalation.
Serial and weight-based tracking was implemented in procurement. The industry-specific requirements of jewelry products were preserved in the Ukrainian database in the same way as in the Spanish database.
Specialized print forms were adapted to the requirements of the Ukrainian market.
The risk of errors in payroll payments and loss of serial number data was reduced by replacing manual operations with systematic accounting.
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Technical audit of the IT architecture, project scope and boundaries, system concept, and preliminary roadmap.
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